CITY OF DELRAY BEACH
invites applications for the position of:
Police Information Specialist Supervisor
Police Department

An Equal Opportunity Employer

SALARY 
                                                                   Annually
                                                                  $41,704.00 - $64,646.40

 

OPENING DATE: 02/01/19                       CLOSING DATE: 02/01/19 04:00 PM

JOB DESCRIPTION:
Veterans' Preference Applies   EEO Statement

          

The City of Delray Beach does not discriminate on the basis of race, color, national origin, sex, religion, age or disability, marital status, family status or sexual orientation in employment or the provision of services          

Non-Smoking

The City of Delray Beach is a Non-Tobacco Workplace. The City will not consider applicants who have used tobacco or nicotine products for a period of at least three months prior to application for employment. The definition of "tobacco or nicotine products" includes but is not limited to, cigarettes, cigars, chewing tobacco, pipes, snuff, e-cigarettes and nicotine patches or gum.          

This position manages the day-to-day operations of the Police Information Specialist section.  It assists in the overall direction and supervision of a section.  This work involves ensuring all reports are entered into the computer system, to include Accident Reports, Uniform Traffic Citations, Courtesy Warnings, and Field Interview Reports written by Police Officers.  In addition, it oversees the functions of Front Desk, Records management, Subpoenas and Uniform Crime Reporting.  This position reports directly to the Support Services Commander, who will oversee his/her duties monthly or as needed.

 

ESSENTIAL JOB DUTIES:
The following duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

          

  • Plan, organize and supervise the operation and maintenance of the Police Department Information Services Section.
  • Daily cash drawer balance.  Daily deposits.
  • Daily Excel spreadsheets for monthly report.
  • Track certifications for employees to make sure they don't expire.
  • Payroll.
  • Training staff as needed.
  • Upload/maintain electronic citation numbers in OSSI.
  • Upload/maintain electronic crash report numbers in OSSI.
  • Quarterly reports and check request to Court and Tax Collector.
  • Daily review of parking ticket entries.
  • Weekly review of scanning.
  • Import/export data with collection agency.
  • Mail letters as needed due to problems with check payments.
  • Scheduling (leave requests and overtime approval and posting).
  • Quarterly and annual evaluations for subordinates.
  • Oversee training of all Police Information Specialists.
  • Perform cash reconciliation and deposits to bank.
  • Supervise employees engaged in a variety of clerical and record keeping functions.  Assign and review work of subordinates, schedule workload and assess work on a daily basis to ascertain its status in relation to department and division requirements.
  • Assist in the formulation and administration of Police Information Specialists policies and procedures.
  • Supervise work related to sorting, coding, storing and retrieving records.
  • Prepare monthly reports detailing accomplishments in the Police Information Specialist section.
  • Count and balance funds from all fees collected at the Front Desk.
  • Fosters positive employee relations and employee morale on a City-wide basis.
  • Provide recommendations for hiring and disciplining of employees.
  • Prepare quarterly reports for Palm Beach County Tax Collector's Office and the courthouse. Oversee everything related to the Subpoena process.
  • Perform all functions and responsibilities according to the Palm Beach County Code of Ethics and Florida State Statutes 112.313.

 

MINIMUM QUALIFICATIONS:

  • Four (4) year degree or equivalent and the ability to obtain certifications in:  FCIC, UCR and Florida Records Management within 12 months of hire. 
  • A minimum of One (1) year of supervisory experience or 5 years of work experience either in law enforcement, safety sensitive or related field.
  • Experience in a computerized records storage and retrieval environment and knowledge of modern office practices and procedures.
  • Must be able to prepare complex written and statistical reports.
  • Knowledge of standard techniques as applied to the operation and maintenance of complex filing and records management system.
  • Ability to supervise the work of subordinate level clerical personnel.
  • Ability to prepare complex written and statistical reports.
  • Ability to assemble, organize and present statistical and administrative information.
  • Ability to account for and balance cash drawer for parking ticket revenues.
  • Ability to establish and maintain effective working relationships with other employees and the general public.
  • Ability to train subordinates.
  • Skilled in the use of office equipment such as data entry, computers and peripheral equipment.  Ability to manage and prioritize routine, specialized and complex assignments and problems utilizing knowledge acquired through prior education, training, and experience. 
  • Ability to communicate effectively in oral and written form.
  • Ability to adapt to an evolving and continually improving environment.
  • Requires demonstrated ability to utilize personal computer and office software such as MS Word, MS Excel and electronic mail.

 

The abilities expected of all employees include being able to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies, be appropriately groomed and attired so as to present a professional image in accordance with the organization's mission, goals, and policies; report for work promptly and properly prepared at the time and place required by the assignment or orders; notify the appropriate supervisor of intended absences in accordance with stated rules; conform with standards and rules regarding use of accrued time; demonstrate a polite, helpful and courteous manner when engaged in any activity with the public; operate and care for equipment to manufacturer's specifications and/or within the specified parameters; demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and colleagues.    

A comparable combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position, may be substituted for the minimum qualifications. 

SUPPLEMENTAL INFORMATION:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.          

While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with both hands and arms.  The employee is occasionally required to walk and stand.  The employee must occasionally lift and/or move up to 15 lbs.  Specific vision abilities required by this job include close vision and the ability to adjust focus.  Ability to sit at a desk and view a display screen for extended periods of time. Works inside in an office environment      


 

 APPLICATIONS MAY BE OBTAINED AND FILED ONLINE AT:                  
100 NW 1st Avenue                                                                                                                                                                          
Delray Beach, FL 33444
561-243-7125             
HumanResources@MyDelrayBeach.com

An Equal Opportunity Employer

 Job #01289 http://www.mydelraybeach.com                   POLICE INFORMATION SPECIALIST SUPERVISOR

                                                                                                AF

                                        


 

Police Information Specialist Supervisor Supplemental Questionnaire

 

*   1. The City will not consider applicants who have used tobacco products for a period of at least three months prior to application for employment. The definition of "tobacco products" shall include, but is not limited to, cigarettes, e-cigarettes, cigars, chewing tobacco, pipes and snuff. Have you used any tobacco products for a period of at least three months prior to your application for employment?

  •  Yes
  •  No

 

*   2. Please indicate your highest level of education: You must attach a copy of your diploma or certificate in order to be considered otherwise it will be rejected

  •  Some High School
  •  High School Diploma or G.E.D
  •  Associate's Degree              
  •  Bachelor's Degree
  •  Master's Degree
  •  Doctorate Degree
  •  Masters Public Administration

 

*   3. Please indicate if you are proficient in use of any of the following software applications: (Check all that apply; skills testing may be required)

  •  Microsoft Word
  •  Microsoft Excel
  •  Microsoft Outlook
  •  Internet           
  •  PowerPoint

 

*   4. How many years of professional verifiable working experience do you have in either law enforcement, safety sensitive or related field?

  •  No experience
  •  Less than a year
  •  One to two years
  •  Three to four years
  •  Five to six years   
  •  Seven to eight years
  •  Nine years or more

 

*   5. How many years of verifiable experience do you have as a supervisor?  No supervisory experience

  •  Less than a year            
  •  One to two years
  •  Three to four years
  •  Five years or more

 

*   6. Please indicate if you posses the following certifications: You must check all that apply and attach a copy of the certification to your application in order to be considered, otherwise it will be rejected.

  •  Florida Crime Information Center (FCIC)
  •  Uniform Crime Reporting (UCR)           
  •  Florida Records Management
  •  None of the above             

 

*   7. Do you have experience in a computerized records storage and retrieval environment?

  • Yes
  •  No

 

*   8. Please acknowledge that you must obtain the following certifications: FCIC, UCR and Florida Records Management within 12 months of the hire date. If you already have all three certifications, please indicate N/A

  •    I acknowledge that I must obtain the following certifications: FCIC, UCR and FloridaRecords Management within 12 months of the hire date.
  •    N/A  

 

*   9. Are you claiming Veteran's preference? If so, you must scan and attach a copy of your DD214 to this application. Otherwise your application will not be considered.

  •  Yes
  •  No

 

*   Required Question